Industries
Software for pharmacies
In short
In a pharmacy the roster cannot have gaps: on-call duty is an obligation, not a preference. A rules engine guarantees minimum coverage in every slot, including night and weekend duty, and recalculates on its own when someone is missing.
Why a pharmacy roster is more demanding
Unlike other retail, coverage here is not about convenience but about compliance. That changes the rules of the game.
- On-call duty is mandatory. When it is your turn, coverage has to be there without exception, including overnight.
- Hours are extended. Many stay open straight through, which multiplies the slots to cover.
- Qualified staff must be present. It is not enough to have somebody: it has to be the right person.
- An unplanned absence is urgent. It cannot wait until tomorrow.
That is why the rules engine is configured with minimum coverage per slot and per role, and will not let you publish a month with gaps.
What gets automated beyond the roster
- Hours and night differentials. Night and weekend premiums calculate themselves, which is where most payroll errors appear.
- Records with expiry dates. Licences and permits with advance warning, so none lapses unnoticed.
- Financial order. With insurers, agreements and counter sales, knowing the real monthly result is harder than in ordinary retail.
The solution
What we automate in a pharmacy
Shift scheduling
Guaranteed minimum coverage per slot and per role, with mandatory duty always covered.
See more →Staff attendance
Hours, night differentials and premiums calculated automatically. Licences with expiry alerts.
See more →Financial order
Sales, insurers and agreements sorted without spreadsheets.
See more →Frequently asked questions
Frequently asked questions
Does the system handle mandatory on-call duty?
Yes. Mandatory duty is loaded as a coverage rule the engine cannot violate: if a proposed roster would leave that slot uncovered, the system flags it and will not let you publish it.
Can I require a specific role to be present in every slot?
Yes. Coverage is defined by role, not just by headcount. You can require that every slot has at least one person with a given qualification.
How are night differentials calculated?
They are configured once as rules tied to time bands, and from then on they calculate themselves from the clock-in records. It is where manual errors are most common and where automation shows fastest.
Does it work for a pharmacy with several branches?
Yes. Each branch has its own roster and coverage, and you can see consolidated hours for all staff in one place for payroll.